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Working at SANDAG | Job Openings | Email Notification | How to Apply | FAQ

Financial Planning, Budgets, & Grants Internships

Salary Range:
Varies

Close Date: Open Until Filled

Salary Range:
Pursuing Undergraduate Degree: $18.00/hour
Bachelor’s degree or higher: $21.00/hour.


One-year opportunity working 25-29 hours per week.
Expected Start Date: July 2022


Internships
The San Diego Association of Governments (SANDAG) is hiring several intern positions to support our Financial Planning, Budgets, and Grants department, available internships include:
• Financial Programming and Project Controls Intern
• Grants Program Intern
• Project Management Office Intern

If you are a student or recent graduate, a paid internship at SANDAG may be a great way to launch your career! The agency is always working on interesting and challenging projects and our managers are dedicated to sharing these experiences and mentoring the next generation of professionals in the industry.

The experience is substantive. If selected for an internship, you would be fully integrated into your team and given project responsibilities that are both learning opportunities and a chance for you to contribute to the overall success of the agency. You will enhance your technical knowledge in Finance, Grants, or Project Management and refine your abilities to collaborate, contribute to high-performing teams, and communicate – skills that are the essence of a successful professional!


Job Responsibilities

Financial Programming and Project Controls:
▪ Assist with preparation and maintaining transportation improvement project budget control worksheets, comprehensive project databases, tracking logs, and documentation.
▪ Assist with the preparation of meeting agenda, supporting materials, special reports, general correspondence, and meeting notes.
▪ Support the development of revenue agreements log to increase efficiency in data collection, search, management, and analysis.
▪ Review Regional Transportation Improvement Program (RTIP) projects for mapping, performance management and bike/pedestrian requirements.
▪ Assist with processing, tracking, and filing state and federal funding related documents, such as timely use of funds requests for allocations and extensions and revenue agreements and maintaining funding libraries.
▪ Review consultant invoices for accuracy; coordinate between consultants and project managers to resolve billing disputes; provide account coding on incoming invoices and coordinate with other groups/sections to ensure timely payment.
▪ Maintaining Financial Programming division calendar.
▪ Provide other support to the division as needed.


Grants Program:
▪ Maintenance of library of grant application materials and other records; making updates and enhancements to Grants SharePoint pages, and reminder emails of grant submission deadlines.
▪ Preliminary reviews of grantee invoices, quarterly reports, and other materials and routing documents for signature when necessary.
▪ Perform administrative support tasks such as filing, scanning, notetaking, and monitoring approvals and the status of various documents.
▪ Assist with preparing progress reports, other special reports, and general correspondence.
▪ Provide support for Grants Division work on both applying for grant funds and distribution of grant funds.


Project Management Office Intern:
▪ Review consultant invoices for accuracy; coordinate between consultants and project managers to resolve billing disputes; provide account coding on incoming invoices and coordinate with other groups/sections to ensure timely payment.
▪ Assist with maintaining transportation improvement project budget control worksheets, comprehensive project databases, tracking logs, and documentation.
▪ Assist with budget and invoice cost analysis.
▪ Support the development of innovative solutions designed to increase efficiency in data collection, management, and analysis.
▪ Assist with the preparation of progress reports, other special reports, and general correspondence.
▪ Assist with updating contract information in the accounting system and with maintaining and updating contract files.
▪ Assist with data entry and project controls implementation to support the scheduling of capital transportation projects.


Qualifications
▪ Graduate or final-year undergraduate coursework in public or business administration, planning, engineering, project management, finance, or a related field.
▪ Demonstrated experience performing a range of administrative support services; ability to maintain accurate records.
▪ Ability to communicate with various audiences using exceptional interpersonal, written, and oral communication skills.
▪ Excellent organizational skills, attention to detail, high degree of accuracy, and ability to multitask and work on several projects simultaneously.
▪ Ability to perform a range of administrative support services and maintain accurate records.
▪ Ability to complete assignments that involve researching, analyzing, and synthesizing information into written summaries, reports, or recommendations.
▪ Demonstrated flexibility and willingness to perform a variety of tasks typical of an entry-level project management position.
▪ Knowledge of current issues and trends related to regional budgeting, financial planning, grants, and project development.
▪ Experience with Microsoft Word, Excel, and Access, and Internet research.
▪ Knowledge of data resources and tools; experience supporting the compilation of data for large, complex databases is desirable.


How to Apply
Interested candidates may apply for this position by completing a SANDAG Employment Application. The Employment Application can be downloaded from the SANDAG website at sandag.org/careers. Email the SANDAG Employment Application to hr@sandag.org.

In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at SANDAG. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at hr@sandag.org, (619) 699-1900, (619) 699-1904 (TTY), or fax (619) 699-6905.


Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.

The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.

SANDAG requires all new employees to be fully vaccinated for COVID 19 within 45 days of hire; the COVID-19 vaccine booster also is required within 30 days from the date of hire, or 30 days after becoming eligible for a COVID-19 vaccine booster, whichever is sooner; reasonable accommodation requests will be considered.

SANDAG employees are expected to work in-person in our San Diego office.


Contact Us
401 B Street, Suite 800, San Diego, CA 92101-4231
(619) 699-1900 | TTY/TDD: (888) 722-4889
sandag.org
hr@sandag.org

SANDAG is an Equal Opportunity Employer

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